18/07/21 Release Notes

Progress Breakdown

Roni Ben-Aharon avatar
Written by Roni Ben-Aharon
Updated over a week ago

Key Takeaways

  • Progress Breakdown - get a high-level status breakdown of your Epics & Features

  • Strategic Roadmap Custom Progress - customize the progress status type of the Strategic Roadmap releases that now includes completion ratio of Epics, Features, or story points.

  • View in Spec Editor - view all items in the Spec Editor with a single click

Progress Breakdown

Understanding the statuses and the progress of items is important for every product manager. All Craft.io items have built-in statuses that reflect their status in the general product workflow. However, the status of bigger tasks like Epics can also be defined by the overall status of its child items. 

Today we’ve launched Progress Breakdown: this new feature allows you to view the progress of an item based on its child items. For example, given an Epic with 10 stories, in addition to the Epic status (that is set independently, like “In design” or “Done”), you can view the completion ratio of the Epic (e.g., 30%); in addition, you can also view a more detailed breakdown of the Epic’s stories with a single click (e.g., 3/10 stories are done, 6/10 stories in progress, and 1/10 stories are open). This feature is available only to Pro users.

These progress indications are available throughout the app, specifically on the Kanban, Timeline & Strategic Roadmap views; in addition, progress status can also be added to a table as a column, aptly named Progress. Progress Breakdown can also be viewed across a selection of items by selecting multiple items and then clicking on the Stats button in the multi-select bar at the bottom.

How Progress Breakdown is Calculated

Each status belongs to one of four Status Categories: Open, In Progress, Done, and Closed. The breakdown popup presents the breakdown according to the items’ status category. The overall completion ratio is also calculated according to the items’ status category - “Done” and “Closed” are considered completed, while “Open” and “In Progress” are considered incomplete.

Custom Status Categories

“Open”, “In Progress” and “Done” (but not “Closed”)  status categories can be renamed to better describe your unique workflow, and to give more meaning to the progress breakdown. For example, you can rename those three categories to “In Design”, “In Dev”, and “Post Dev”, respectively. In this case, progress breakdown will use the new terms in the breakdown popup, and “Post Dev” (which was originally “Done”) will still be considered completed. Workspace admins can rename the status categories from the workspace settings.

Strategic Roadmap Custom Progress

Each release in the Strategic Roadmap includes a release progress bar. Until today, you could either define the progress manually, or set it up to progress chronologically. Today we’ve added three additional customization controls to the release progress bar according to the: 

  • completion ratio of the release “done” epics of the total number of epics

  • completion ratio of the release “done” features of the total number of features

  • completion ratio of the release “done” story points of the total number of story points

View Items in Spec Editor

When writing and reading specifications, it’s very useful to use the Spec Editor view. It provides you with the wider context of a given user story, as it’s displayed next to the rest of the user stories from that same Epic. Clicking on an item from a table for example will popup the description of the item, but lacks the context mentioned above. To bridge the gap we’ve just released the ability to instantly view an item in the Spec Editor from anywhere in the app by clicking on the item’s 3-dot menu and selecting “View in Spec Editor”.

We hope you enjoy Craft.io’s latest features! Jump into Craft.io and try them out for yourself.

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